Cloud bookkeeping
Cloud bookkeeping for Canadian companies
Online and outsourced books on Xero or QuickBooks Online. Dext, month-end close, and Canadian CPAs behind it.
Book a callStack
Xero 
QuickBooks Online 
Dext 
Wagepoint 
Plooto 
A2X 
Shopify 
Stripe 
Amazon Xero QuickBooks Online Dext Wagepoint Plooto A2X Shopify Stripe Amazon Clients
Who
Canadian owner-managers Canada-wide.
Online and virtual bookkeeping without building a full in-house desk. Ecommerce, medical, SaaS, service, and startups on equal footing.
Month-end close
Close readiness checklist
Readiness themes for outsourced cloud bookkeeping. Illustrative checklist. Scope varies by engagement.
What you get
What cloud bookkeeping includes
Receipts in, banks reconciled, AP/AR moving, payroll liaison, month-end close, reporting out.
Receipt capture
Dext pulls receipts from inboxes and paper into the ledger so coding is not a monthly scavenger hunt.
Bank reconciliations
Bank and credit-card feeds matched every close so cash is a number you can trust.
Accounts payable
Bills coded and scheduled on the cadence you want. No surprise vendor pile at tax time.
Accounts receivable
Invoices and collections tracked in the cloud file so AR does not live in someone’s head.
Payroll liaison
Hand-off to Think payroll or your payroll app so wages and remittances land clean in the books.
Month-end close + reporting
Cutoff, exceptions cleared, P&L and balance sheet you can open without guessing.
Sales tax
GST/HST and sales tax, filed as part of your bookkeeping
Sales tax isn’t a separate service here. It’s part of your monthly close. GST/HST is coded on each transaction as the books are kept, so your return is ready when the period ends and matches the books you see in Xero or QuickBooks Online.
- GST/HST returns filed with the CRA for your reporting period, whether that’s monthly, quarterly or annual.
- Input tax credits (ITCs) tracked from the receipts you send to Dext, so you claim back the GST/HST you’ve paid.
- For Quebec businesses, GST and QST filed with Revenu Québec in the same close.
- For BC businesses, PST registration and returns handled alongside GST.
Background reading: GST/HST rates by province, how the GST/HST quick method works, when to register for QST and when to charge BC PST.
Stack
Xero, QuickBooks Online, and Dext
We bookkeep in Xero or QBO. Dext is the receipt lane. Pick the ledger that fits. Each has its own page below.
Xero
Cloud ledger for Canadian companies that want a clean, multi-currency friendly stack. Outsourced bookkeeping on Xero with month-end close.
Xero accounting specialist →QuickBooks Online
QBO cloud ledger for owners already in the Intuit ecosystem. Online bookkeeping with bank feeds, apps, and Canadian CPAs behind it.
QBO accountant Canada →Dext
Receipts and supplier docs into the ledger before close. Less inbox archaeology. Works with Xero or QBO on the same engagement.
Receipts lane · with either ledgerAlso connect Wagepoint, Plooto, A2X, Shopify, Stripe, Amazon, and more.
Outsourced vs in-house
Coverage without building a desk from scratch
Outsourced and virtual bookkeeping vs hiring and managing a solo bookkeeper.
In-house solo
One person. One laptop risk.
Hiring, training, vacation gaps, and software admin sit with you. When they go dark, the close slips and CRA questions land on the founder.
- Recruiting and management load
- Coverage holes on leave
- No built-in Canada CPA bench
Think outsourced
Cloud books. Firm behind them.
Online bookkeeping inside Think’s fractional finance department. Shared cloud file. Month-end close. Same firm when tax, payroll, or a deal shows up.
- Xero or QBO + Dext already in motion
- Cadence owned by a team, not a solo seat
- Ladder to tax, payroll, fCFO, advisory
Engagement modes
Catch-up or ongoing monthly
Two modes. Same department. Bring the backlog current, then keep the month-end close on a cadence.
Catch-up
Books behind? We dig out.
Months or years of uncoded transactions, missing receipts, and bank feeds that never reconciled. Catch-up cloud bookkeeping to a clean starting close.
- Scope the backlog on the call
- Rebuild the file on Xero or QBO
- Hand into monthly when current
Monthly
Ongoing outsourced close
Online bookkeeping every month. Receipts in, banks matched, AP/AR moving, reports out. Virtual delivery Canada-wide.
- Agreed close cadence
- Shared cloud access
- Same firm when tax season hits
How we close
Month-end close without owner babysitting
Cutoff, reconcile, clear exceptions, publish reports. Software alone is not the close.
01
Cutoff
Period locked. Late invoices and receipts flagged before coding freezes.
02
Reconcile
Banks, cards, and key clearing accounts matched in Xero or QBO.
03
Exceptions
Odd items cleared with you. No silent suspense forever.
04
Reports out
P&L and balance sheet ready for tax, payroll, and decisions.
Industries
Industries we keep clean on cloud books.
Ecommerce, medical, SaaS, and startups. Same cloud stack and month-end close.
Industry
Ecommerce / Shopify
Store sales, settlements, and channel noise into a ledger that closes. Online bookkeeping for Canadian ecommerce.
Ecommerce accounting →Industry
Medical clinics
Clinic cash and billing complexity without the founder living in the QBO file every Sunday.
Medical practice accounting →Industry
SaaS
Recurring revenue and burn clarity on cloud books, ready for tax and fractional CFO.
SaaS accounting →Industry
Startups / service
Catch-up or monthly virtual bookkeeping for startups and service companies so tax and growth are not a scramble.
Startups accounting →Department ladder
Books first. Then the rest of the department.
Cloud bookkeeping is how you build your fractional finance department. Clean books feed tax, payroll, fCFO, tax advisory, and transaction work in the same firm.
01
BooksCloud bookkeeping · this page02
Tax returnsCorporate tax and year-end03
PayrollRemittances · T404
Fractional CFODecisions on real numbers05
AdvisoryTax · TransactionFAQ
Cloud bookkeeping questions
Common questions about online, outsourced and virtual bookkeeping in Canada.
What is cloud bookkeeping vs desktop books?
Cloud bookkeeping (also called online or virtual bookkeeping) keeps the ledger in Xero or QuickBooks Online so your team and ours share one file. No laptop-only QuickBooks desktop file that disappears when someone leaves.
Do you work in Xero, QBO, or both?
Both. We run outsourced bookkeeping on Xero or QuickBooks Online, with Dext for receipts. Each has its own page, linked above.
Can you catch up books that are months behind?
Yes. Catch-up is a first engagement mode. We scope the backlog on the call, rebuild the cloud file, then hand into monthly month-end close when you are current.
Is this available Canada-wide?
Yes. Virtual bookkeeping for Canadian companies coast to coast. Canadian CPAs sit behind the books when CRA or a buyer asks.
Do you support ecommerce, medical, SaaS, and startups?
Yes. Ecommerce / Shopify, medical clinics, SaaS, service companies, and startups are all in scope, Canada-wide. Industry pages are linked above.
What does month-end close mean here?
Cutoff, bank reconciliations, exception clearing, and reporting out so tax and decisions have a real number.
How does this connect to tax, payroll, and CFO?
Books first. Then the same firm can add tax returns, payroll, fractional CFO, tax advisory, and transaction advisory without a new vendor hunt.
Books that close. Same firm when you grow.
Catch-up or monthly. Ecommerce, medical, SaaS, or service. Book a call to scope the engagement.
Book a callGeneral information only. Not a plan for your facts. Cloud bookkeeping engagements are scoped on the call.